Simple and effective Notion system for solo trainers who want to program and deliver a clean and modern client portal experience without extra tools. You can reliably use it on desktop or mobile (via the Notion app).
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Personal Trainer OS 3.0 is a simple and effective Notion system for solo trainers who want to program faster and deliver a clean and modern client portal experience without extra tools. You can reliably use it on desktop or mobile (via the Notion app), even offline (see the Notion documentation for details on offline mode).
This system connects clients, programs, sessions, and exercise logs end to end so you can plan blocks of training, schedule sessions on a calendar, and track progress as workouts are completed. Each client gets a private dashboard that automatically shows only their plans, upcoming sessions with dates, past logs, and invoices, powered by page‑level access rules (Notion business or enterprise plan required). Use comments and mentions to collaborate with clients on session pages, attach notes, and adjust plans as needed.
The internal trainer dashboard surfaces what matters each day, including today’s sessions, active programs with completion percentages, and invoices that need attention, with a drag‑and‑drop sessions calendar for quick rearranging.
Programming is streamlined through reusable templates, movement references with demo videos, and structured program pages that roll up session details.
The template includes example data and a clear usage guide so you can duplicate and start working immediately.
This is an evolution of the previous (and very popular!) Personal Trainer OS I launched some years ago. Thanks to new Notion features, this version allows data centralization and automated client portals all in one.
"Worked with Simone on our Airtable<>Notion sync to finalize our client dashboards. Super professional and a breath of fresh air for this space. Gave realistic timelines and adhered to them, something I rarely see in other automation agencies. Was super understanding for hiccups on our end along the way. All in all, highly recommend."
"Simone is fantastic! If you need a Notion expert, he's your guy! He was incredibly patient with my chaotic energy and was able to pull together a wonderful Notion system for me with the information I gave him. I especially appreciated him being assertive in giving direction and suggestions for what was possible. I would trust Simone with my (organizational) life!"
"So many great things to say, it’s hard to know where to start. I’ve been incredibly impressed with Simo over our 9-month working engagement. From the start, he took the time to understand my vision and has more than delivered. He’s so impressive on many fronts: organized, efficient, detail-oriented, patient, proactive, honest, a strong communicator, and just all-around super smart—and the list goes on. You will make the right decision by hiring Simo, and I highly recommend working with him."
“Like a fine Italian chianti, Simone will sooth your Notion anxieties”
"Simone is great. He is very concise and clear in his instructions and guides. He helped us set up our Company Wiki and process for documenting SOPs in Notion. We will continue to work with Simone as we build out Notion to do more and more for our business."
"Simone helped us take our company's operating system to the next level! I've been consistently impressed his performance and the quality of work has exceeded my expectations. He is quick, thorough, customer-oriented, and skillful."
"Simone is an exceptional talent. He listened carefully to understand our specific and complex requirements and then devised and implemented solutions that solved our challenges. And apart from that, he's a really nice and humble guy. A pleasure to work with."
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"As I was searching for a business management template today I saw your name and I was like "Oh Great! I like this guy's work!". So I knew I was going to buy it immediately. I am using 24 (Assets) for a non-profit to help illiterate people of all ages learn to read and write [...]"
"Dr. Simo remains one of the best-kept secrets in the world of Notion, databases, and many other Apps. He is my favorite human to help connect the dots between apps and AI. Simo has a brilliant mind with a capital "B!”"
"Working with Simone was one of the smoothest experiences I've went through in a while. I needed him to build be a campaign data base that connects instantly to our notion set-up + improve our task assignment flow. He turned things around faster than I had expected and can't stress enough how EASY it was to work with him. I just completed one project with him and have already hired him to work on another project and will be recommending him to my network."
"Simone is excellent to work with, understanding all the needs of the project and delivering it in a timely fashion."
"Simone is extremely talented and manages Notion and Super.so perfectly. He was very responsive, accommodating and attentive. If you are looking to make a modern website using Notion, Simone is the person to contact."
"Simone helped my podcasting production company immensely improve our systems - would highly recommend him."
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